Once we start to Visualize the Flow of Work (Design) in Progress thru
these stages we can then move to the next principle which is to Reduce the
Amount of Work in Progress (WIP).
Although it may sound counter intuitive to reduce the Work in Progress
when what you really want is to find ways to produce more, it is a very
important aspect of the Lean/Agile and the one that will actually allow you to
do more with less.
One of the benefits it brings to the table is that it will immediately
reduce one the most counterproductive results that arise when you have too much
work in progress which is Multitasking. Although people may seem to be
more productive while working on many items at the same time the results are
actually the opposite. Besides, when you
have too much Work in Progress there are many problems hidden that don’t come
to our attention and will probably appear towards the delivery date.
It seems that the more things we start working on the safer we feel.
It seems that if we are working on more tasks or shots then the job will
get done earlier.
But being busy doesn't mean you are building value
to the end product.
A great example of this is presented in a amazing way by Henrik Kniberg, an Agile Coach and author.
On the video below he demonstrates how something as simple as writing 5 names can actually take 13x longer depending on how you decide to do it.
A great example of this is presented in a amazing way by Henrik Kniberg, an Agile Coach and author.
On the video below he demonstrates how something as simple as writing 5 names can actually take 13x longer depending on how you decide to do it.
Kanban and Scrum - making the most of both - Henrik
Kniberg on Vimeo
http://vimeo.com/16918747#t=782
This doesn't mean that we can only work on 1 thing at a time. It could be 5 projects at a time or 2 shots at a time or 3 shots per Artists at the same time. We will discover these optimum limits thru experimentation and by using data that is gathered while tracking the flow of work thru the different stages.
This doesn't mean that we can only work on 1 thing at a time. It could be 5 projects at a time or 2 shots at a time or 3 shots per Artists at the same time. We will discover these optimum limits thru experimentation and by using data that is gathered while tracking the flow of work thru the different stages.
Tony Schwartz, CEO of The Energy Project, develops
a method of managing energy and instead of time. He also has several articles on how
Multitasking reduces your productivity and energy.
Article:
http://blogs.hbr.org/schwartz/2012/03/the-magic-of-doing-one-thing-a.html
Video - Myth #2: Multitasking
http://www.youtube.com/watch?v=9duamOz3EKU&feature=youtube_gdata_player
Article:
http://blogs.hbr.org/schwartz/2012/03/the-magic-of-doing-one-thing-a.html
Video - Myth #2: Multitasking
http://www.youtube.com/watch?v=9duamOz3EKU&feature=youtube_gdata_player
Reducing the Work in Progress allows you to focus on Finishing the work that has been started, while surfacing the problems that are hidden in the WIP as shown on the following slide from one of the great Presentations on Lean by Mary Poppendieck:
Which will then force you and your team to find and implement solutions asap not later after the problem affects every work in the system, which will then allow you to remove waste created by these problems, which will allow you to deliver often, which will help you in gaining customer trust and will hopefully take you to a level where you start to collaborate with your client instead of negotiate.
You will then start to gather important data that will allow you to better understand how long it actually takes your team to do something, increasing predictability of your team, allowing you to plan better and keep a constant flow of work thru your Studio.
Cheers!
Francisco Lima
Visual Effecst Supervisor
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